Established 1997Sydney Melbourne
Q360
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QFlow

The Workforce Technology Lifecycle Platform

Every employee. Every system. Every asset.
One connected lifecycle.

Connect HR information with accounts, Microsoft 365 licences, applications, security groups, approvals, equipment requirements, warehouse stock, delivery, offboarding, licence recovery and equipment returns.

Book a QFlow DemonstrationSee the Joiner, Mover and Leaver Journeys
Since 1997Sydney & MelbourneSupporting users across six countries
JOINER WORKFLOWData Analyst · Melbourne
Request received
HR & MANAGERApproved employee request
4 details
Q360 LIFECYCLERules, approvals and policy resolved
AUDITED
IDENTITYAccount and access
EQUIPMENTLaptop allocated
DELIVERYReady before day one
NOTIFIED
Complete audit trailHuman review only for exceptions
The operational problem

Employee technology crosses more teams than the checklist shows.

Employee technology journeys usually cross multiple teams and systems. HR submits a request. A manager approves access. IT creates accounts. Suppliers provide equipment. Someone arranges delivery. Later, licences, devices and permissions must be changed or recovered.

When the process is held together by emails, spreadsheets and memory, organisations lose time, visibility, licences and sometimes control of access.

What QFlow connects

A governed path from approved request to completion evidence.

01

Request & approve

Employee details, role, manager, location, start date, access needs and authority.

02

Prepare & provision

Accounts, licences, security groups, applications, devices, inventory and supplier actions.

03

Deliver & support

Configuration, warehousing, shipment, first-day readiness, employee-linked tickets and asset history.

04

Change & offboard

Role changes, access removal, licence recovery, data actions, equipment return and closure.

05

Measure

Cycle time, exceptions, licence recovery, asset status, ownership and audit trail.

One connected platform

From approved people context to completed technology action.

QFlow brings the employee experience, organisation rules, connected systems and operational evidence into one governed path.

ExperienceHR requestManager viewEmployee communicationIT console
Decision & controlRole standardsPoliciesApprovalsExceptions
QFlowJoinerMoverLeaverComplete audit trail
Connected operationsIdentityLicencesApplicationsSecurityAssetsWarehouseLogistics
InsightStatusStockLicence useReturnsExceptions
The complete workforce journey

Joiners, Movers and Leavers stay connected to the same operating record.

Select a journey to see how digital access and physical equipment move together.

JOINER

From approved request to day-one readiness.

Role, location, start date and manager provide the operating context for identity, access, licensing, equipment and delivery.

  1. RequestHR supplies approved details
  2. DecideRules resolve access and equipment
  3. ProvisionAccount, licences and groups
  4. AllocateWarehouse stock checked
  5. DeliverDevice configured and shipped
  6. CompleteNotifications and audit recorded
From request to recovery

Keep the employee, access, applications and equipment in one operating context.

The workflow preserves approvals, ownership, exceptions and completion evidence from onboarding through offboarding.

Request Identity Device Delivery Recovery
Designed for control

Automation should remove unnecessary work, not accountability.

Role-based access, approval points, audit logs, failed-workflow alerts, manual intervention, client-specific configuration and human oversight are part of the design from the beginning.

Permissions

Actions stay within approved identities, roles and authority.

CONTROL
Approvals and exceptions

Normal flow can move while judgement and exceptions stay with people.

DECIDE
Audit and ownership

Actions, failures, interventions and completion evidence remain visible.

TRACE
Outcomes to measure

A better lifecycle is visible in the work.

Readiness

More employees ready with the right technology on their first day.

Cycle time

Less time between an approved request and completed delivery.

Administration

Fewer emails, follow-ups, duplicate entries and manual handoffs.

Control

Fewer incomplete access, licensing, security and offboarding steps.

Cost

Better inventory use, recovered licences and clearer procurement decisions.

Visibility

A complete audit trail with exceptions and ownership visible.

How deployment works

Designed, validated and released in controlled stages.

01

Discover

Map the lifecycle, systems, responsibilities, controls and failure points.

02

Design

Define the reusable workflow and organisation-specific rules, approvals and integrations.

03

Validate

Test security, exceptions, human intervention, notifications and reporting.

04

Launch

Release in a controlled environment with support and clear ownership.

05

Improve

Measure performance and refine the workflow over time.

Current maturity: QFlow is being developed and validated around real operational requirements from complex Australian and international organisations before broader release.
See the complete lifecycle

Your employee lifecycle does not need another checklist. It needs a connected, accountable process.

Book a QFlow DemonstrationCall 1300 937 974